These bylaws were last updated on November 25, 2010
Article I — Name
The name of this organization is the Cranbury digital Camera Club, hereinafter also referred to as “CdCC” or “the Club”.
Article II — Objective
The objective of this Non-Profit Club shall be to provide a social forum through which persons expressing an interest in the art and science of photography can unite with others sharing similar interests to exchange ideas and photographic expertise and to enhance the individual skill levels of its members.
Article III — Members
Section 1 — Eligibility:
Membership in CdCC is open to any individual having an interest in the art and science of digital photography and who desires to share this interest and expertise with others of similar interest. Membership is open to all, regardless of age, sex, religion, race, or color.
Section 2 — Membership Categories:
Membership in CdCC may be obtained in one of the following categories:
Section 3 — Membership Application:
Section 4 — Membership Rights and Privileges:
Section 5 — Dues:
Section 6 — Resignation:
A member is good standing may resign at any time by submitting written notice to the CdCC Secretary for reasons such as: long-term illness, physical relocation away from the meeting area, etc. Such resigned members may be considered for Complimentary Membership status by the Executive Board. No refund of dues will be given.
Section 7 — Termination of Membership:
A member may be terminated from the club if he or she engages in behavior that negatively affects the objectives, existence, honor or good name of the club. If such an instance arises, at least one of the officers shall attempt to inform the member of the conduct deemed detrimental to the club. If any of the club officers believe the offense is serious enough, they shall request the officers vote on terminating the individualís membership. The officers shall, at their convenience, discuss the situation and vote on the termination request. At least three officers must vote in favor of termination in order to effectuate the termination. The decision of the officers is final and terminated individuals may not appeal.
Termination shall take place immediately after a vote to terminate is passed. The terminated individual shall be notified in writing of his or her termination and a prorated amount of the individualís dues shall be returned based on the number of months remaining in the clubís operating year. The terminated individual may not participate in any further club activities, either as a member or as a guest, including meetings, competitions and field trips.
A terminated individual may reapply for membership after one year from the date of termination. In order to reinstate a person whose membership was previously terminated by the officers, at least three officers must approve. If the officers vote not to reinstate, the individual may reapply on an annual basis thereafter.
Section 8 — Reinstatement:
A member who has resigned may be reinstated to active membership via written request. If the reinstatement is during the year that they had paid their dues, no further dues are required for that year, otherwise the payment of dues will be in accordance with the established dues schedule.
All members that are reinstated shall be reactivated at the same or equivalent competition level that they were when they were deactivated. Further, charter members will remain as charter members.
Article IV — Officers
Section 1 — Officer Positions
The following Officers shall be elected annually as hereinafter provided:
Descending order of authority is as listed above.
Section 2 — Eligibility Requirements:
To be eligible to be elected to serve in an Officer position, an individual must be a member of CdCC in good standing. Youth members are not eligible to serve in an Officer position.
Section 3 — Joint Officer Positions:
An Officer position may be shared between two individuals who share a family membership. To be eligible to be elected to serve in a Joint Officer position, both individuals must be members of CdCC in good standing. Youth Family members are not eligible to serve in a Joint Officer position. Either or both individuals who share a Joint Officer position may attend and participate in Executive Board meetings however they shall only cast one vote in any matter put forward for a decision. In the event that only one of the Joint Officers is present then that vote shall be binding on the other Joint Officer. If the Joint Officers cannot agree on the manner of their single vote then the Secretary shall record that they did not vote on the matter under consideration.
Section 4 — Nominating, Nominating Committee, and Elections:
Section 5 — Duties and Responsibilities:
The Officers of CdCC shall perform their duties as stipulated below.
Section 6 — Reelection:
Any Officer may be reelected to serve an additional term, or terms. There is no restriction to number of successive terms an Officer may serve if duly elected by the general membership.
Section 7 — Vacancies and Removal:
Section 8 — Renumeration:
No member of the Executive Board, or any other Committee, shall receive compensation for services as an Officer of CdCC or member of a CdCC committee.
Article V — Meetings
Section 1 — General Membership:
The Cranbury digital Camera Club shall meet twice a month, January through December, unless otherwise directed by the Executive Board. The second Wednesday of the month will be the general membership program meeting. The fourth Wednesday of the month will be the Clubís internal competition meeting. The location and time for CdCC general membership meetings shall be established by the Executive Board. Once established, the reminder of forthcoming general membership meetings shall be provided via the monthly newsletter and the CdCC website. The Executive Board is authorized to make any change to this paragraph (Article V, Section 1) without following Article IX, Section 1.
Section 2 — Special Meetings:
Special general membership meetings may be called by the Executive Board if the need for such action becomes necessary. Notice of a special meeting must be provided to Club members prior to the meeting, typically through announcement in the Club newsletter, by email, and on the Clubís website.
Section 3 — Annual Meeting:
The Annual Meeting for the Cranbury digital Camera Club shall be the first January Meeting. Installation of Officers shall be held at the Annual Meeting and committee reports shall be received at this time.
Section 4 — Quorum:
Club business is conducted at the Executive Board meetings. However, should a vote be taken at a General Membership Meeting, a simple majority of eligible members who are present shall be required to carry the motion.
Article VI — Executive Board
Section 1 — Composition and Term:
During the first year of the Clubís existence (2006), the Executive Board of the Cranbury digital Camera Club shall consist of the four founding members (Trustees) of the Club being Janet Paxton, Anthony Paxton, Greg DeAngelis and Linda DeAngelis.
In recognition of their contribution to the Club, the Trustees shall be entitled to participate in the Executive Board for as long as they are willing and able to serve and continue to be members in good standing. They shall be entitled to attend all regular and special Executive Board meetings and shall be able to vote on all matters. If a Trustee shall also hold an Officer position on the Executive Board they shall only be able to cast one vote in any matter.
After the first year (2006), the Executive Board shall consist of the five Officers, the Trustees, and the Chairpersons of all committees as constituted under Article VII. The normal term of the Officers on the Executive Board shall be from one January Annual Meeting through the January Annual Meeting of the following year.
Section 2 — Powers and Authority:
The Executive Board of the Cranbury digital Camera Club shall be the sole governing body of the organization, and shall make all operational rules, policies and procedures, both financial & administrative. The only exception is the Competition Committee which shall have authority over all rules, policies and procedures for internal Club Competitions.
Section 3 — Regular Meetings:
The Executive Board should meet monthly. The meeting night and time will be determined by mutual consent of the majority of the members of the Executive Board. The meeting location will rotate among the members of the committee as equitably as possible, with those able to do so hosting a meeting. The meeting schedule should be established as soon as possible at the start of the new operating year. The President shall preside over the monthly Executive Board meetings. In their absence, the Vice President or next most senior Officer shall preside. A quorum shall consist of a simple majority of the five Executive Board members.
Section 4 — Special Meetings:
Special meetings of the CdCC Executive Board may be called by the President (or next most senior Presiding Officer) and must be called upon written request of one-fourth (1/4) of the Executive Board membership. The purpose for the special meeting shall be stated in the written request. Except in cases of emergency, Executive Board members shall be given at least three days notice of a special meeting.
Section 5 — Vacancies:
A vacancy in an Officer position on the Executive Board shall be filled as stipulated in Article IV, Section 6. Vacancy of a Committee Chairperson member of the Executive Board shall be filled by appointment by the President (or next most senior Presiding Officer). The appointee shall complete that positionís unexpired term.
Section 6 — Reporting:
Minutes of the last Executive Board meeting shall be made available to Club members at the general membership meeting following that Executive Board meeting. A copy of the minutes shall be presented for perusal by those interested. The minutes of the last Executive Board meeting may also be posted on the Clubís website.
Section 7 — Voting:
All decisions of the CdCC Executive Board shall be taken by vote, with the result being recorded by the Secretary in the minutes of the meeting. For each decision put to a vote, a simple majority of CdCC Officers who are present shall be required to carry the motion. In the event that the vote is tied then the Presidentís vote shall be considered to be the tie breaker
Article VII — Committees
As soon as possible after the election of Officers, the President-elect shall appoint chairpersons for all standing and special committees. Typically, the standing committees shall include, but not be limited to:
*Special committee chairpersons shall be appointed by the President as required.
Article VIII — Parliamentary Authority
The rules contained in “Robertís Rules of Order Newly Revised” shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these By Laws.
Article IX — Amendments
Section 1 — Procedure for Introduction:
Proposed amendment(s) to these By Laws must be submitted to the Executive Board in written form, signed by at least four (4) members of CdCC who are in good standing. The proposed amendment(s) shall be reviewed by the Executive Board at itís next meeting, with discussion as appropriate. The originator of the proposed amendment(s) may be consulted for further clarification if required. When finalized, the proposed amendment(s) shall be published in the Clubís newsletter and on the Club website. A vote to adopt the proposed amendment(s) will be taken at the next general membership meeting.
Section 2 — Approval of Proposed Amendment:
At the Club meeting following its publication in the Club newsletter and on the Club website, the proposed amendment(s) shall be voted upon by the general membership. The proposed amendment(s) shall be adopted if two-thirds (2/3) of the eligible voting members who are present are in favor of such action.
End of CdCC By-Laws